Do not use a table for aligning text or non-tabular data. The table should be a simple grid, with predictable rows and columns. If your table will have row headers, be sure the First Column option is checked. In the Table Style Option group, be sure the Header Row option is checked if your table will have colum headers. Ensure there are row or column headings, or both. Only use tables to represent tabular information. DAU Homepage (link states where it goes, not just Click Here)
Do not use "Click here" or "More" as hyperlinks. Always double-check that your hyperlinks work. Hyperlinks can be inserted from the Insert tab and then Hyperlink on the Links panel. Create hyperlinks using descriptive words for the hyperlink. Do not create a list by typing the number at the beginning of every line or typing a hyphen as an example. Lists can be found from the Home tab within the Paragraph panel. Use the built-in list feature for bulleted and numbered lists. Do not use small fonts, light-colored fonts, or cursive fonts. Select your text, select the Home tab, in the Font group, which provides options for font type, size, style, and color, select your formatting choices. The notes should contain the gist of your message for that slide. Do not write everything you say down in the notes section. Create a notes section ensuring that people who read these notes will get the same information as people who listen to your presentation. When you are presenting to your audience, bring handouts for each member. Do not use content or effects that blink or flash. Always put text on a plain colored backgroud. Do not create your own theme with mismatched shapes, colors, and designs. It’s also designed so that screen readers can more easily read slide content. The Office Theme is designed for accessible colors, contrast, and fonts. Microsoft 365 has specific templates and designs that are already setup as accessible. On the Design tab, in the Themes group, select Office Theme. Do not create your own text boxes and layouts, as this makes it difficult for the screen readers to follow. Use it to give a unique title to each slide. To choose a layout for a slide, right-click in a blank area of the slide.
Use PowerPoint's standard layouts. When you use these layouts and create your content in a placeholder, screen readers will follow the correct order as they advance through each slide. Visual Example (click images to enlarge) Best Practices and Most Common Issues Related to PowerPoint Presentations Topic This video describes the requirements that are essential to making a PowerPoint presentation accessible (9:02 mins).
PowerPoint 2013 & 2016 Requirements to Make a PowerPoint Presentation Accessible Part 2
How to build a powerpoint template with background imagew how to#
This module tells you how to build structure into your presentation and also how the different visual components should be formatted (15:48 mins). PowerPoint 2013 & 2016 Requirements to Make a PowerPoint Presentation Accessible Part 1 This video describes how to use the Accessibility Checker and the accessibility features in Microsoft 365. This below applies to all MS 365 Office programs. Click on any image to see a larger version of the image and then the back arrow in the browser to return to this page. This will allow you to view that content and then click back to this page in the original tab. When you click on the tutorials and checklists, those links open in a new tab in your browser window. Theīlue italicized items in the left table apply toĪll Microsoft Office documents, to include Word, Excel and PowerPoint. Follow the below guidelines and then visit the links on the right for more information and some video tutorials. In fact, using many of these built-in features makes creating a document much easier and faster. It is just as easy to build a 508 compliant document as it is to create a non-compliant one.
How to Create 508 Compliant Microsoft PowerPoint Presentationsīy using the built-in features within Microsoft Office and now enhanced in Microsoft 365, to include PowerPoint, you can avoid many of the most common mistakes related to accessibility.